Who we are
Hammer Holdings Limited (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
Hammer Holdings Limited’s registered office is at 8 Grosvenor Place, London, England, SW1X 7SH and we are a company registered in England and Wales under company number 02439306. We are registered on the Information Commissioner’s Office Register; registration number ZA383576, and act as the data controller in the collection, use, storing, protections and transfer of your personal information. The person in charge of ensuring your data protection rights is Vince Bryan who can be contacted at firstname.lastname@example.org.
Information that we collect
Hammer Holdings processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we collect from you and process is:
• Home Address
• Personal Email
• Business Email
• Home Telephone Number
• Mobile Telephone Number
We collect information from you if you:
• contact us via post, email or telephone and provide any personal data
• complete online contact forms
• contact us offline for example telephone, fax, email or post
How we use your personal data (legal basis for processing)
Hammer Holdings Limited takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.
The purposes and reasons for processing your personal data are detailed below:
• We collect your personal data in the performance of a contract or to provide a service
• We collect and store your personal data as part of our legal obligation for business accounting and tax purposes
• We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests
You have the right to access any personal information that Hammer Holdings Limited holds or processes about you and to request information about:
• What personal data we hold about you
• The purposes of the processing
• The categories of personal data concerned
• The recipients to whom the personal data has/will be disclosed
• How long we intend to store your personal data for
• If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Sharing and disclosing your personal information
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement or to enforce our terms and conditions. Hammer Holdings Limited uses third parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
The third-party processors/controllers that we work with are:
Enable Technologies provide and host SugarCRM; this includes security, backups and SSL certificate to ensure that our CRM site and your personal information is secure, protected and monitored. The information that you provide to us is stored within our CRM database, which is accessible to Enable Technologies, however they do not process your information for any other purpose and will never share of disclose your data.
MailChimp is used to manage and maintain our marketing database, and to send marketing emails to our customers. Their servers are located in the United States so please refer to the ‘Transfers Outside the EU’ section below.
Hammer Holdings Limited takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including secure hosting of our website, data encryption, virus and malware protection, using an SSL certificate and securing our company network with FortiGate Enterprise Firewall.
Transfers outside the EU
Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data.
Hammer Holdings Limited utilise some products or services (or parts of them) that may be hosted/stored in the United States, which means that we may transfer any information which is submitted by you, outside of the European Economic Area (“EEA”) for the below purposes: –
Marketing Database – MailChimp
When signing up to our newsletter, the personal information you submit may be stored on servers which are hosted in the United States. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by strict agreements and measures set out by Hammer Holdings Limited to protect your data and comply with the relevant data protection laws.
Consequences of not providing your data
You are not obligated to provide your personal information to Hammer Holdings Limited, however, as this information is required for us to provide you with our service(s) and meet our business obligations, we will not be able to offer some/all our services without it.
As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.
We may process your data on this basis for the purposes of:
• record-keeping for the proper and necessary administration of our business
• responding to unsolicited communication from you to which we believe you would expect a response
• occasionally sending you marketing information where we have assessed that it is beneficial to you as a customer and in our interests.
How long we keep your data
Hammer Holdings Limited only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
Lodging a complaint
Hammer Holdings Limited only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Hammer Holdings Limited
FAO Vince Bryan
8 Grosvenor Place
Information Commissioner’s Office
0303 123 1113